Purchase Orders

With the Coupa Supplier Portal you will receive a purchase order sent directly to your account. Depending on your notification settings, you can receive an email alerting you to your new PO, a notification within the CSP or a text message.

To view a Purchase Order, you can select the link in the notification sent to you, or you can select “Orders” tab in the top toolbar to view all purchase orders. From here you will need to ensure you have Whole Foods Market selected as the customer in the top right-hand corner.

From here you will be able to view your all your PO. You can customize your view by selecting a new view or creating a new view in the View Drop down. To open a PO, select the PO number.

The purchase order will list the PO number, the Ship-To address, the buyer, the PO date, any attachments and all the line items.

To view a PDF copy of the PO, select “Print View” at the bottom. This view will give you a downloadable copy of the PO with the Bill-to address, and the Whole Foods Market Terms and conditions.

Questions or concerns

If you have any questions or if information on the PO is incorrect, please either reach out to the buyer directly by using the email address listed on the PO or you can add a comment in Coupa by typing one in at the bottom of the page and selecting “add Comment”

Acknowledge PO

In order to let Whole Foods Market team members know you have received the PO we encourage you to acknowledge the PO. You can do this by selecting the check box next to “Acknowledge” at the top of the page.

With Supplier Actionable Notifications you will receive a purchase order sent directly to your email address. From this email you will be able to view and download the purchase order. The purchase order will list the PO number, the Ship-To address, the Bill-to address (Which will be standard across all WFM stores and locations), the buyer, the PO date, all the line items and Whole Foods Markets terms and conditions.

The SAN email will also give you the option to create a Coupa Supplier Portal account if you would like to do so. This is not a requirement. If you would like to create an account, select “Create an account at the top of the email. Follow steps in the SETTING UP YOUR WFM Coupa ACCOUNT section of this website.

Questions or concerns

If you have any questions or if information on the PO is incorrect, please either reach out to the buyer directly by using the email address listed on the PO or you can add a comment in Coupa by selecting the “Add Comment” Button at the top of the email. When you click this button, you will be taken to a web version of your PO where you will have an option at the bottom to add a comment.

Acknowledge PO

In order to let Whole Foods Market team members know you have received the PO we encourage you to acknowledge the PO. You can do this by selecting “Acknowledge PO” at the top of the email. Once you select this, you will be taken to a web version of the PO and the box next to “acknowledge” will be automatically checked.